How to Configure a Vendor?

Created by Amith Reddy, Modified on Tue, 18 Nov at 4:07 PM by Amith Reddy

Purpose:

To explain how users can configure a Vendor by linking BOQ items and setting up the payment schedule in livSYT.

Step-by-Step Instructions:

1) Open Vendor Management

- Go to Finances → Client and Vendor Management.

2) Select the vendor

- Under the Active tab, find and select the vendor you want to configure.

- Note: A vendor must be Active before it can be configured.

Refer to : How to make a Vendor Active?

Refer to : How to make a Vendor Active?

3) Open BOQ configuration

- After selecting the vendor, a panel opens on the right.

- Click on the BOQs tab.

4) Select BOQ items

- Click Select All to choose all BOQ items that are not yet configured.

- Click Configure.

5) Set the payment schedule

- Enter the End Date up to which the vendor should be paid
(use the Project End Date if the vendor is to be paid till project completion).

- Select the Cycle Period (Monthly, Weekly, or Custom).

- Enter the Payout Date/Day.

- Click Generate.

6) Save the configuration

- Review the details and click Save to confirm the payment schedule.

7) Vendor configuration complete

- The vendor is now considered Configured.

Tips & Best Practices:

- Ensure the vendor is active before starting configuration.

- Double-check BOQ items before configuring, especially for large projects.

- Choose the correct payment cycle to match contract terms.

- Always verify payout dates to avoid payment delays.